When should the inventory be cross-checked? The landlord should keep a copy and one should also be issued to the tenant. After the inventory is complete, every item should be agreed on by both landlord and tenant and signed off by both.I’ve retrospectively written an elaborate blog post on how landlords should prepare an inventory and take supporting images – I would highly recommend reading that before compiling your inventory. Photographic or video evidence of the property contents and condition is recommended.The inventory should also document the condition of every item and attribute of the property, in a grading style, from “excellent” to “poor”, with relevant assisting notes and photos if necessary. Any faults with the property or any items should be documented in the inventory form. The inventory should be conducted before your tenants move in with any of their possessions.If you’re going to conduct the inventory yourself, you should prepare the inventory on the move in day (or shortly before, assuming the property is in the exact condition the tenant is going to receive it in) with the tenant present.If you’re using an agent or independent inventory clerk to handle your inventory, they should advise accordingly how the process will work.A tenancy deposit adjudicator will require evidence for any claims, so it will be not sufficient to say, “the property was left in bad condition so I need the deposit to rectify it” Without an inventory, landlords will have a terrible time recovering any costs from the deposit if the tenant disputes the claims.If there is a dispute over any damages and the matter escalates to adjudication, an inventory will play a vital role in reaching a solution.They avoid (or at least, reduce) disputes, because inventories help determine who is liable for any damages.They help remind both tenant and landlord what the condition of the property was at the beginning of the tenancy.Why landlords and tenants should always have a property inventory Property inventories are put in place to help protect both landlords and tenants, so no one is unfairly made liable for damages they are not responsible for.
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Landlord Inventory Template (available for free download below)Ī landlord’s inventory is usually documented by a form and supplementing pictures, and then referred to at the end of the tenancy, so it’s easy to determine if there are any damages that the tenant is liable for.ĭisputes over repairs at the end of the tenancy are incredibly common, but with an inventory in place, it makes it much easier to prevent them. They are also often referred to as a “ schedule of condition“:
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Using an Independent Professional BTL Inventory ClerkĪ property inventory is a detailed report which records the condition and cleanliness of each room and its fixtures and contents of a rental property at the beginning of a tenancy.Should I create an Inventory for an Unfurnished property?.
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are currently offering professional inventory services from £99 (Inc VAT), which is conducted by an inventory clerk accredited by the Association of Independent Inventory Clerks (AIIC). Special Offer Special on Professional Landlord Inventory Services
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How to find short-term tenants (under 6 months).